Skip to main content
Welcome to the Batchlane documentation. Batchlane is food production software built for growing food and beverage teams — specialty brands, beverage producers, and co-packers who have outgrown spreadsheets but aren’t ready for a full ERP. It brings lot-level inventory, recipe-driven batch records, FEFO planning, forward and backward traceability, and QuickBooks accounting handoff together in a single place, so your team can run real operations without stitching tools together.

Introduction

Learn how Batchlane works and who it’s built for.

Quickstart

Set up your workspace and run your first batch in minutes.

Batch Records

Recipe-driven production runs with planned vs. actual, waste, and signoff.

QuickBooks

Clean accounting handoff without turning QuickBooks into an ERP.

​
How Batchlane works

Every production operation in Batchlane follows the same four-step cycle — from receiving raw materials to closing the books. The steps below show how the system connects receiving, planning, production, and accounting into one continuous workflow.
1

Receive supplier lots

When materials arrive, create a receipt in Batchlane and capture the supplier lot number, your internal lot code, quantity, unit cost, expiry date, and storage location. Attach the supplier’s Certificate of Analysis (COA) so it travels with the lot through every downstream step.
2

Plan production

Pick a recipe and open the production planner. Batchlane surfaces the correct lots automatically using FEFO (First Expired First Out), so the ingredients closest to expiry are consumed first. Check quantities, confirm availability, and flag any substitutions before you start.
3

Run and sign off

During the run, record actual usage for each ingredient and packaging component alongside the planned amounts. Capture yield, log any waste or deviations, and add notes. When the run is complete, sign off the batch record to generate a finished lot with a full production history attached.
4

Hand off to QuickBooks

After batches close, push inventory value updates and COGS summaries to QuickBooks. Batchlane prepares clean journal summaries so your accountant gets accurate numbers without having to dig through production records. QuickBooks stays the accounting system — Batchlane feeds it.